The Publish Tab is where you finalize and control the visibility of your event.

Steps to Publish from the Publish Tab

1. Go to the Publish Tab
   click the "Publish" button to make your event live.

2. To remove from event where customers cannot search simply click "Unpublish" button.

The Event Tags section in the Publish tab allows you to label your event with relevant keywords such as the type of content or participants involved. These tags are useful for internal organization, filtering, and enhancing customer search results.

Purpose of Tags

Tags help categorize your event based on key elements such as:

• Sponsors (e.g., Digicel, Red Bull)

• Music Type (e.g., Soca, Afrobeat, Dancehall)

• Featured Artistes (e.g., Machel Montano, Patrice Roberts)

• Event Features (e.g., Live Band, Fireworks, Food Included)

Optimizing your event's SEO (Search Engine Optimization) helps improve visibility on search engines like Google. Here’s what each field means and how to use it effectively:

1. Meta Title

• This is the title that appears in search engine results.

• Keep it short and descriptive, ideally 50–60 characters.

• Example:
  Sunset Festival 2025 | Port of Spain Music Event

2. Meta Tags

• These are keywords or phrases that help describe your event to search engines.

• Separate each tag with a comma.

• Include terms related to your event type, location, and audience.

• Example:
  concert, soca, Port of Spain, Trinidad events, 2025 music

3. Meta Description

• A short summary of your event that appears below the title in search engine results.

• Aim for 150–160 characters.

• Write something compelling to encourage clicks.

• Example:
  Join us at Sunset Festival 2025 – an unforgettable night of music, food, and Caribbean culture in Port of Spain.

Tip: Good SEO can drive more organic traffic to your event page and increase ticket sales.

Enhance your event listing by uploading visuals and media that help attract more attention and provide key context to your attendees.

1. Thumbnail Image

• Upload a 16:9 ratio thumbnail image with a minimum size of 1280x720 pixels.

• Supported formats: JPG, JPEG, PNG

• This thumbnail will appear in event listings, previews, and social sharing.

• You can pinch/scroll to zoom and drag left/right to adjust image framing.

2. Poster Image

• Upload a 16:9 ratio poster image with a recommended size of 1920x1080 pixels.

• Supported formats: JPG, JPEG, PNG

• This image is typically shown on the event's main detail page and ticket previews.

• Like the thumbnail, you can zoom and adjust the position before saving.

3. Images Gallery (Optional)

• Upload multiple images that represent or promote your event (e.g., past event photos, performers, flyers).

• These images will be shown in a gallery on the event page.

4. YouTube Video (Optional)

• You can embed a YouTube video by entering the Video ID only.

• Example: For https://www.youtube.com/watch?v=-ABD41F9vWk, enter -ABD41F9vWk.

• Click “Add More” to insert multiple videos if needed.

5. Seating Chart Image (Optional)

• If your event has assigned seating, upload a seating chart image to help customers understand the venue layout.

• Supported formats: JPG, JPEG, PNG

Tip: High-quality visuals increase your event’s credibility and can improve ticket sales.

You have flexible options for setting the location of your event—whether it's online, in person, or both.

1. To Be Announced

If your venue isn’t confirmed yet, select "To Be Announced" to let customers know the location will be provided later.

2. Online Event

If your event will be held virtually, select "Online Event". You’ll later be able to provide private access details (e.g., Zoom link, livestream URL) that are shared only with confirmed ticket holders.

3. Hybrid Event (Online + Venue)

Want to offer both in-person and online attendance? You can make your event hybrid by selecting both:

• "Online Event"

• A physical venue

This allows some attendees to join remotely using online event access details, while others attend in person using physical tickets.

4. Event Venue (Optional)

Use the venue dropdown to search for a pre-existing venue.

• If your venue is not listed, scroll down and use the "Add Venue" form to create it.

• After submitting the form, return to the dropdown and search for the newly added venue to link it to your event.

Creating tickets is a key step in publishing your event. Here’s a breakdown of each input field and how to use it effectively:

Required Ticket Details

• Title
  Enter the name of your ticket (e.g., General Admission, VIP Pass, Early Bird, Visa Debit Test).

• Price 
  Set the price of the ticket to an amount of your desire. You can also create free tickets by entering “0”.

• Total Ticket Quantity
  Specify the total number of tickets available for this ticket type.

• Booking Limit Per Customer
  Enter how many times a single customer can purchase this ticket. Leave blank for unlimited.

• Description
  Provide a short explanation or details about what this ticket includes or offers.

Optional Features

• Donation
  Enable this if the ticket acts as a donation option instead of a fixed-priced ticket.

• Group Ticket
  Activate if this ticket is meant for group purchases (e.g., 5 people per ticket).

• Ticket Addons
  You can offer additional items (like merch or parking) that customers can add to their purchase.

• Who Will Pay the Fees?
  Decide whether you or your customer will cover the platform and processing fees:

  • You Pay: Customers see only the ticket price.

  • Customer Pays: Customers see the price plus any added fees.

  • Leave blank to pay the fees yourself.

Promotions

• Promocodes
  Enter any discount codes you want to offer. Customers can apply these at checkout.

Sales Window

• Sale Start Date
  Choose when this ticket should become available for purchase.

• Sale End Date
  Choose when ticket sales should stop. Leave blank to sell until event date.

• Sale Price (TTD)
  You can set a discounted sale price different from the main ticket price.

Visibility & Status

• Hide Ticket From Customers
  Use this to temporarily hide the ticket from public view (e.g., for pre-sale or internal use).

• Sold Out
  Mark this option if the ticket is no longer available, even before the quantity reaches zero.

Attendee Information

• Do You Want More Info From the Attendee?
  Choose whether you want to collect additional attendee details (e.g., name, email, phone, custom questions).

Note: At least one ticket must be visible to customers for your event to be bookable.

To define when your event takes place, you’ll need to select the Start Date, End Date, Start Time, and End Time.

If your event occurs over multiple days or repeats on a regular schedule, you can use the "Add Repetitive Schedules" feature to simplify the process.

What is "Add Repetitive Schedules"?

The "Add Repetitive Schedules" option allows event organizers to automatically generate multiple instances of an event that occurs on a recurring basis — such as daily classes, weekly performances, or monthly sessions — without manually creating each one.

How It Works

1. Select Start Date & Time
   Set the date and time when the first event instance begins.

2. Choose Repeat Type
   Choose how often the event should repeat: Daily, Weekly, or Monthly.

3. Set Repeat Days (if Weekly)
   For weekly events, select the specific days (e.g., Every Monday and Thursday).

4. Define End Condition
   You can choose:

   • End after a set number of occurrences

   • End on a specific date

5. System Automatically Generates Instances
   Based on your settings, the system will auto-create all future event dates.

Example

You’re hosting a Dance Workshop every Saturday at 3:00 PM for 4 consecutive weeks.

• Start Date: June 15, 3:00 PM

• Repeat Type: Weekly

• Day: Saturday

• End Condition: After 4 occurrences

The system will automatically generate event dates for:
June 15, June 22, June 29, and July 6

When creating a new event, you’ll need to fill in some essential information to ensure your event is properly listed and easy for customers to understand. Here's a breakdown of each required field:

• Event Category
  Select the most relevant category for your event, such as Concert, Workshop, or Sports. This helps users filter and find events easily.

• Event Currency
  Choose the currency in which your ticket prices will be displayed and paid.

• Event Name
  Enter the official name of your event. This is what customers will see across the platform.

• Event Excerpt (Short Info)
  Provide a brief and compelling summary of your event. This short text will appear in listings and previews.

• Event Description
  Add a detailed description to promote your event. You can include highlights, guest appearances, what attendees should expect, and any additional information.

All other fields are optional, such as event location, event poster, tags, website, and social media links — but including them can help make your event more visible and attractive to customers.

This is only available once a user becomes an Organiser on our platform. To become an Organiser, click on your name in the menu then click "Become Organiser".

1. Click Log in. When you successfully logged in, Click on your name. In the dropdown menu click Create Event to get started.